Terms of Service

Welcome to Dancing Bee Counseling. These Terms of Service ("Terms") govern your access to and use of the website located at dancingbeecounseling.com ("Website") and any services offered by Dancing Bee Counseling ("we," "us," or "our").

By accessing or using our Website, you acknowledge that you have read, understood, and agree to be bound by these Terms. If you do not agree to these Terms, please do not use our Website or services.

These Terms constitute a legally binding agreement between you and Dancing Bee Counseling. We reserve the right to modify these Terms at any time, and such modifications will be effective immediately upon posting on the Website.

Dancing Bee Counseling provides mental health counseling services specializing in fertility, infertility, pregnancy loss, and perinatal mental health. Our services include:

• Individual therapy for individuals experiencing infertility, pregnancy loss, and related challenges
• Couples counseling for partners navigating fertility journeys together
• Support for pregnancy and postpartum mental health concerns
• Telehealth counseling services for Wisconsin residents
• In-person counseling at our Waunakee, Wisconsin location

Our Website provides information about our services, educational content, and the ability to contact us regarding appointments. The Website itself does not provide therapy or mental health treatment.

By using our Website and services, you represent and warrant that:

• You are at least 18 years of age
• You have the legal capacity to enter into a binding agreement
• You will use the Website and services only for lawful purposes
• You will provide accurate and complete information when requested
• For telehealth services, you are physically located in the state of Wisconsin at the time of service

Counseling services for minors require consent from a parent or legal guardian and are subject to additional requirements under Wisconsin law.

When using our Website and services, you agree to:

• Provide accurate, current, and complete information
• Maintain the confidentiality of any account credentials
• Notify us immediately of any unauthorized access to your account
• Use the Website only for its intended purposes
• Respect the intellectual property rights of Dancing Bee Counseling
• Comply with all applicable laws and regulations

Prohibited Activities

You agree not to:

• Use the Website for any unlawful purpose or in violation of these Terms
• Attempt to gain unauthorized access to any portion of the Website
• Interfere with the proper functioning of the Website
• Upload or transmit viruses, malware, or other harmful code
• Harvest or collect information about other users without consent
• Impersonate any person or entity or misrepresent your affiliation
• Use automated systems or software to extract data from the Website
• Reproduce, distribute, or publicly display Website content without permission

Scheduling

Appointments can be scheduled by contacting us directly via phone, email, or through our Website contact form. Appointment availability is subject to our schedule and may vary.

Cancellation Policy

We understand that circumstances arise that may require you to cancel or reschedule an appointment. We request the following:

• 24-Hour Notice: Please provide at least 24 hours notice for cancellations or rescheduling
• Late Cancellation Fee: Appointments cancelled with less than 24 hours notice may be subject to a cancellation fee
• No-Show Policy: Failure to attend a scheduled appointment without notice may result in a fee equal to the full session rate

We recognize that emergencies happen. Please contact us as soon as possible if you are unable to attend your appointment, and we will work with you on a case-by-case basis.

Late Arrivals

If you arrive late to your appointment, your session will still end at the originally scheduled time to avoid impacting subsequent appointments. The full session fee will apply regardless of late arrival.

Fees and Payment

Fees for counseling services will be discussed and agreed upon before services begin. Payment is due at the time of service unless other arrangements have been made in advance.

We accept the following forms of payment:

• Credit and debit cards
• Health Savings Account (HSA) cards
• Flexible Spending Account (FSA) cards

Insurance

Dancing Bee Counseling is an out-of-network provider. We do not bill insurance directly. However, we can provide superbills (detailed receipts) that you may submit to your insurance company for potential out-of-network reimbursement. Reimbursement depends on your specific insurance plan and is not guaranteed.

Good Faith Estimate

Under the No Surprises Act, you have the right to receive a Good Faith Estimate explaining how much your medical care will cost. This estimate will be provided before services begin or upon request.

Ownership

All content on this Website, including but not limited to text, graphics, logos, images, audio clips, digital downloads, and software, is the property of Dancing Bee Counseling or its content suppliers and is protected by United States and international copyright, trademark, and other intellectual property laws.

Limited License

We grant you a limited, non-exclusive, non-transferable license to access and use the Website for personal, non-commercial purposes. This license does not include:

• Any resale or commercial use of the Website or its contents
• Any collection and use of service listings, descriptions, or prices
• Any derivative use of the Website or its contents
• Any downloading or copying of account information
• Any use of data mining, robots, or similar data gathering tools

Trademarks

"Dancing Bee Counseling" and associated logos are trademarks of Dancing Bee Counseling. You may not use these trademarks without our prior written consent.

Website Information

The information provided on this Website is for general informational and educational purposes only. It is not intended to be a substitute for professional medical advice, diagnosis, or treatment. Always seek the advice of a qualified healthcare provider with any questions you may have regarding a medical or mental health condition.

No Therapist-Client Relationship

Your use of this Website does not create a therapist-client relationship between you and Dancing Bee Counseling. A therapist-client relationship is established only through a formal intake process, completion of required paperwork, and mutual agreement to begin treatment.

"As Is" Basis

THE WEBSITE AND ALL CONTENT, MATERIALS, AND SERVICES PROVIDED ON OR THROUGH THE WEBSITE ARE PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED.

TO THE FULLEST EXTENT PERMITTED BY LAW, DANCING BEE COUNSELING DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

No Guarantee of Results

While we strive to provide high-quality counseling services, we cannot guarantee specific outcomes or results from therapy. The effectiveness of therapy depends on many factors, including your active participation in the therapeutic process.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, DANCING BEE COUNSELING AND ITS OWNER, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:

• Loss of profits, data, use, or goodwill
• Service interruptions
• Computer damage or system failure
• The cost of substitute services
• Any damages resulting from any content or information obtained through the Website

IN NO EVENT SHALL OUR TOTAL LIABILITY TO YOU FOR ALL CLAIMS ARISING FROM OR RELATED TO THE WEBSITE EXCEED THE AMOUNT YOU PAID US, IF ANY, FOR ACCESSING THE WEBSITE DURING THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE DATE OF YOUR CLAIM.

SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU.

You agree to indemnify, defend, and hold harmless Dancing Bee Counseling, its owner, employees, agents, and affiliates from and against any and all claims, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising from or related to:

• Your use of the Website
• Your violation of these Terms
• Your violation of any rights of another party
• Your violation of any applicable law or regulation
• Any content you submit or transmit through the Website

We reserve the right to terminate or suspend your access to the Website at any time, without prior notice or liability, for any reason, including but not limited to breach of these Terms.

Upon termination, your right to use the Website will immediately cease. All provisions of these Terms which by their nature should survive termination shall survive, including ownership provisions, warranty disclaimers, indemnity, and limitations of liability.

Termination of Counseling Services

Either party may terminate the therapeutic relationship at any time. If you wish to end counseling services, we encourage you to discuss this decision in session when possible to ensure appropriate closure and referrals if needed. We reserve the right to terminate services if we determine that the therapeutic relationship is no longer beneficial or appropriate.

These Terms shall be governed by and construed in accordance with the laws of the State of Wisconsin, without regard to its conflict of law provisions.

Any dispute arising from or relating to these Terms or your use of the Website shall be subject to the exclusive jurisdiction of the state and federal courts located in Dane County, Wisconsin. You waive any objection to venue in these courts.

Dispute Resolution

Before initiating any legal proceedings, you agree to first attempt to resolve any dispute informally by contacting us. We will attempt to resolve the dispute through good faith negotiations within thirty (30) days of receiving your notice.

We reserve the right to modify these Terms at any time at our sole discretion. When we make changes:

• The "Last Updated" date at the top of these Terms will be revised
• Material changes may be communicated through our Website or by other means
• Your continued use of the Website after changes constitutes acceptance of the modified Terms

We encourage you to review these Terms periodically to stay informed of any updates. If you do not agree with the modified Terms, you should discontinue your use of the Website.